The Office of the REGISTER of DEEDS
Your county’s official recordkeeper.
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Collect information on county residents, businesses, and land parcels.
Ensure official documents are available for personal and business needs.
- Giving birth or adopting a child
- Getting married
- International travel – (passport services)
- Military discharge
- Buying a house
- Buying land
- Researching local history or genealogy
- Real Estate
- Starting a business
- Documenting partnerships, assumed business names, or incorporations
- Developing commercial property or other issues related to land use.
Some common documents provided by the Register of Deeds:
- Marriage License
- Certified copies of Birth, Marriage, and Death certificates.
- Plats (property line maps based on survey)
- Right-of-way plans
Keeping track of information:
YESTERDAY vs. TODAY
Indexing is key for efficient data retrieval.
INDEXING is a method used to categorize or summarize data, making it easier to search.
The Register of Deeds indexes the information stored in every filing cabinet and in every computer database.
Indexing in the olden days.
In 1887, marriage licenses were filed in alphabetical order by BRIDE.
However, if you needed to search for a particular GROOM, the hand-written INDEX listing both parties provided the answer without having to look at each license.
Indexing in the computer age.
Recording and indexing data now only takes seconds thanks to computer processing and storage.
Input can be sorted on demand by category, allowing for instant retrieval of specific data or generation of index lists.
Even maps and illustrations can be indexed by assigning relevant search tags to digital reproduction files.
The Register of Deeds helps preserve history.
Researchers can find information on births, deaths, and marriages, as well as property and business ownership.
More on the Register of Deeds
Modern recordkeeping requires up-to-date technology
10% of the fees collected by the county currently goes toward maintaining and upgrading the computer and imaging technology required for public record preservation and storage.
Notary public training ensures document accuracy
The Register of Deeds, the local expert at keeping records in accordance with state laws, is responsible for training and taking the oath of public notaries within the county.
Every county has an official seal or stamp to be used by the office of the Register of Deeds: “the size shall not exceed one and five-eighths inches in diameter.”